Process

Understand the general scope of the project from our client’s point of view. Provide assistance and support by working with our client’s project team to further clarify and define the scope to reduce the risks associated with ambiguous projects which contribute to higher engineering man-hours. Prepare a “Design Criteria Document” for our client’s review and approval and capture the critical requirements which define the project scope, goals, and objectives.

Prepare a detailed cost estimate using our industry knowledge and past experience to establish the overall cost of the project. Utilize our client’s AFE protocol and feature codes to insure the designated costs are assigned to proper sub-codes to match the client’s accounting system for invoicing. Generate a cost-tracking document that will capture the actual project expenditures. The cost tracking document is a live spreadsheet that will compare the budget vs. the forecasted costs and capture the actual expenditures simultaneously. This tool provides our client the opportunity to review the budget and forecast future expenditures on the project.

Prepare a detailed project schedule outlining the overall duration of the project from the conceptual stage through the commissioning and start-up stage. Identify critical tasks and milestones that will influence the schedule and timeline of the project. Provide periodic updates on the schedule to keep our client informed on the status of the project.

Pioneer Engineering has a comprehensive weekly report document that has been established based on our experience in the oil and gas industry. The weekly report consists of the following:

• Status: General up-to-date progress of the project.
• Work completed during the past period: This section identifies the extent of work that has been completed during the previous reporting period.
• Work planned for next period: This section identifies the extent of comprehensive work that needs to be completed during the next reporting period to stay within the current schedule.
• Needs: This section outlines the information, decisions, and other requirements that are impacting the progress of the project and require client input.
• Concerns: Identifying any concerns with respect to the project to ensure our client is made aware of potential issues that may impact the cost and schedule of the project.
• Comments: Any comments that need to be captured with respect to the project schedule and deliverables are outlined in this section.
• Safety, Regulatory, and Environment: This section will outline any safety incidents, regulatory issues, and HSE items that impact the project.
• Milestones: Captures our target goals and objectives on a weekly basis and provides updates for our clients.
• Expenditures to date: This section compares the engineering budget vs. actual expenditures and the overall committed costs to the project.

Proper and accurate documentation is a key element in the successful completion of a project. Pioneer Engineering will provide As-Built drawings along with data books and QC manuals for each project as part of our EPCM services

At Pioneer Engineering we believe in capturing KPIs from each project. These key performance indicators along with the learning’s for each EPCM project are documented and submitted to the client as part of the project close-out document.

A formal project close-out report will be generated and reviewed with our client. This report will document our deliverables, capture learning’s and establish areas that may require further improvements to meet our client’s expectations. At Pioneer Engineering, client satisfaction is our number one priority.